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Established in 1980 by the UAE Federal Government, Emarat is one of the pioneers in the nation’s petroleum industry. Emarat is best known for its more than 89 service stations in Dubai and the Northern Emirates, and also offers a broad spectrum of services including supplying gas products and aviation fuel. Emarat is a well-known and highly regarded brand taking customer service very seriously and constantly exploring new technologies, methods and innovations to enhance customer satisfaction.
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Key Activities 1. Data analysis To conduct Fuel Supply Chain inventory stock progression forecasts and reconciliation and perform demand forecasting analysis through the use models and algorithms, in compliance with Emarat policies and procedures, while tracking relevant performance metrics~, and recommend supply nominations align with company’s strategy. - Calculate inventory stock progression forecasts and estimate fuel exposure to market conditions - Recommend supply nominations positions to optimize the inventory aligned with company’s strategy - Collaborate with retail and commercial business units to design, develop and monitor demand forecasting using linear and nonlinear models - Works within a limited variety of well-defined procedures and practices (not necessarily standardized) and is supervised on progress and results by manager. Works autonomously within this defined scope, directly supporting management and specialists - Gathers data, analyses, and reports findings - Conducts analyses to solve relatively standardized or repetitive information and data queries/problems - Identifies shortcomings in current processes, systems and procedures and makes suggestions and gives input to improve existing methods, systems, and procedures - Supports stakeholders in understanding analyses / outcomes, guides based on basic data analysis - Analyse performance or effectiveness/back-tests of the forecasting model, identify multiple factors driving position and profit and loss changes and provide insight to stakeholders of risk data for context - Analysing company spend, supply market data, and other related commercial information to drive value from supply chain activities and develop sourcing/negotiation strategies - Developing analytical reports to support supply chain processes - Identifying business insights from analysing various data sources - Evaluating external market conditions, internal spend reports, identifying risks, developing effective cost reduction models - Identifying efficiency improvements in supply chain management - Supplier performance management
Key Activities 1. Risk Management To lead the efforts to establish an overarching risk management framework for Fuel Supply Chain, as well as leading the risk strategy and policy process. Performing risk monitoring, risk management activities & maintenance of the risk tools and systems for Fuel Supply Chain. Executing Hedging Transactions within Fuel Supply Chain scope through Financial instruments. Establish, maintain and regularly update market risk framework associated with Fuel Supply Chain Coordinate all aspects of the market risk management framework for Fuel Supply Chain, ensuring that risk processes, and reports are consistent with risk appetite and policies Develop and ensure implementation of recommendations to mitigate identified risks, including those associated with business continuity Lead the process of the assessment, communication and management recommendations of all enterprise risks Support the maintenance and enhancement of the market risk system. This includes analysis, data quality management and testing of changes Carry out comprehensive periodic risk reporting Escalate issues identified within the function to appropriate stakeholders for remediation and ensure these are tracked in a central log for the function Design and analyse independent stress-test evaluations/scenario analysis of the portfolio that align with current risk-appetite and asses if limits are “right-sized” for growth Provide advice and guidance on the level of risk/return in the business and whether this is consistent with the agreed level of risk appetite for Fuel Supply Chain Accountable for the management of risk limits and authorities and accurate risk reporting to be compliant with internal standards and policies (e.g., VaR) Apply risk concepts and measures to help support risk-adjusted decisions Ensure appropriate controls and monitoring strategies are implemented 2. Hedging execution - Executing hedging transactions by buying or selling financial instruments in accordance with the established strategies, via brokers and exchangers - Conducting thorough analysis and identifying potential risks that could affect the organization's financial position - Designing and implementing appropriate hedging strategies to manage identified risks effectively - Monitoring market trends, economic indicators, and regulatory changes that might impact the hedging strategies - Staying informed about global events and economic factors that could affect the company's risk exposures is crucial - Regularly evaluating the performance of hedging strategies to assess their effectiveness in reducing risks and achieving the desired outcomes - Ensuring compliance with regulatory requirements and internal policies governing hedging activities and maintaining proper documentation - Quantitative modelling of hedging strategies to select best option for company
To assist in the Purchasing of services and materials cycle at EMARAT in accordance with EMARAT’s financial policies and procedures, applicable laws, and requirements: Receives assigned Purchase Requests duly approved in the system and generates local purchase enquiries as appropriate. Obtain offers, evaluate, arrange approval, and finalize purchase orders Arranges all details of purchase with selected suppliers and processes related paperwork. Includes establishing order quantity and price if different from purchase order and preparing appropriate amendment orders, negotiating delivery dates and means, arranging invoicing procedure, and distributing copies of purchase orders. Follows up to ensure delivery, verifies accuracy of invoice, notes account number and passes to Purchasing controller for authorization Follows up on status of letter of credit (L/C) with Finance Department, arranges advance payment by Bank Draft/Telegraphic transfer / Cheque/ Sight Draft for procurement of materials /equipment / services in coordination with Finance Follows up of all local, foreign Orders which have forward delivery and to notify the initiator for planning their delivery schedule. Takes progress action at appropriate levels. Includes coordinating with the suppliers and initiators, issuing letters, fax messages to the suppliers and initiators, coordinating with the Storekeepers and other sections for arranging delivery of materials Directs Mailroom to receive air parcels and items arriving by courier service. Checks and dispatches to the concerned sites. Supervises receipt of goods from local suppliers against Corporation’s order and identify the initiator, dispatch of the same and obtaining acknowledgement Processes Customs Duty Certificates for all incoming consignments by sea / air /parcel post / Jebel Ali free trade zone, in accordance with the Terms and conditions of the original order Verifies all invoices of Customs Department, transport contractors and freight agents with their tariff and advise discrepancies to the agent, obtain credit for the difference, forward to Accounts Department for action and maintains register for the same Faxes unsuccessful bidders for unsealed offers and for sealed enquiries / Tenders Obtains details of all Blacklisted suppliers from Purchasing Controller and update for Information/processing. Maintains and updates separate files/ records for all exclusive agency item suppliers, by obtaining legalized documents such as manufacturers’/foreign suppliers’ written concurrence, Chamber of Commerce certificates duly authorizing the local supplier as foreign suppliers’ Authorized Dealer/ Distributor / Exclusive agent etc Obtains catalogue, specifications, quotations, or samples of specific items required and forward to concerned department Filing of purchasing documents, completed orders and maintain Order files intact Coordinates with the Bank, suppliers and Shipping companies for legalization and exchange of shipping documents, processing customs invoice, and ‘advice note to the suppliers Coordinates with Agency for processing all import items
To maintain EMARAT’s performance management program and system and policy, ensuring timely execution of the program at defined stages throughout the performance cycle in line with HR best practices. - Conducts periodic reviews of the program and develops recommendations for improving existing performance management/appraisal tools and processes. - Implements and undertakes required maintenance /enhancements of the performance evaluation process, including updates to forms, policy manual and communication channels. - Monitors completion of performance management review stages to ensure absolute completion for all employees, escalating non-completion issues appropriately. - Reviews and analyses all outputs from performance evaluations, including analysis of distribution curves, and compiles appropriate reports for moderation of ratings. - Identifies rating and distribution issues and investigates inappropriate rating awards and takes up and resolves issues in liaison with the L&D Specialist to resolve any disputes. - Generates reports of performance evaluation completion, results analysis, rating distributions and provides necessary information to HR Leadership and peers. - Tracks performance management metrics and interprets data to ensure service excellence and continuity - Develops and maintains a catalogue of training courses and vendors. Provides subject matter expertise on available training courses and vendors in the market. - Coordinates research and analysis of learning and development needs for departments and employees. - Integrates career development outputs with the Career Development Specialist to discuss and review technical and behavioral learning needs. - Works closely with Career Development Specialist and Senior Manager L&D to formulate and develop training courses and learning and development programs to ensure that all knowledge gaps are addressed. - Participates in necessary improvements of existing learning and development tools, methods, and processes. - Tracks career development metrics and interprets data to ensure service excellence and continuity.
To support and work closely with Legal Advisor in providing advisory services to the Deputy General and Department Managers on all legal, compliance, corporate governance and contractual matters pertaining to the business with the objective of minimizing exposure to legal risks through compliance with all applicable legal requirements:- Prepares legal documents, letters, contracts, and other related documents as assigned by Line Manager - Assists Line Manager in reviewing and evaluating all documentation, contracts, lease agreements, correspondence that have legal implications to reduce EMARAT’s liability and protect its interest s - Represents the organization in legal proceedings, as assigned by line Manager - Liaises with the Ministry of Legal Affairs and other Governmental Departments / Authorities as required on the submission of legal documentation - Conducts legal research as it may be required for legal queries. - Conducts and support Legal Advisor in large and highly complex legal assignments assuring legal representation for Emarat’s claims and legal proceedings - Provides feedback in coordination with Internal, external and state audit with regards to Emarat’s legal compliance when required - Coordinates with Organization’s Management on their requirements related to legal matters pertaining to their operations - Assists Line Manager in preparing documentation with respect to matters relating to government and regulatory compliance, litigation dispute resolution, arbitration, and any other relevant matters - Translates legal documents from English to Arabi and vice versa - Establishes and maintains effective relationships with external legal offices to meet EMARAT’s business and operational objectives directed - Works effectively, proactively and with urgency across EMARAT and externally to ensure the delivery of joint services/results that meet EMARAT’s interests - Protects Emarat against legal risks - Examines legal issues and legal risks in relation to new deals and services to be provided by Emarat.
To maintain operating activities at the main compressor station on assigned shift involving start-up, shutdown and routine operation of a variety of equipment. Performs patrol duties at pre-determined intervals to check operating condition of equipment and report abnormalities. Perform mechanical & operational isolation, Issue permit for all maintenance activities and ensure that the site maintenance work is carried out safely. Carries out regular patrols of the compressor station to observe operation of equipment such as Gas turbines, Compressors, Generators, Chillers, Fin fan coolers, Filters & separators, and report to Senior Despatcher. Carries out electrical and mechanical isolation of equipment in preparation of permit to work. Carries out Gas tests for hot work and vessel entry and signs work request for approval of supervisor prior to commencement of work. Monitors maintenance work to ensure it is carried out safely and in accordance with work permit condition. Takes immediate corrective action in the event of an emergency and notifies senior despatcher immediately by radio of any urgent situation. Ensures incident free environment through maintaining a strong safety culture Monitor the progress of safe work processes as per the operating procedures and to ensure safety operation and plant integrity. Ensures compliance to health, safety and environmental excellence procedures and controls for activities under assigned Section for employee safety, Act as a rescue member during in emergencies.
To control the gross sales for selected department and margin achievement for allocated product categories for sale within Emarat Convenience Store in accordance with EMARAT’s priorities and goals - Recommends products for Convenience Stores - Searches for sources and implements product assortment for a range of product categories for all store levels, includes analysis of distribution network - Negotiates Prices and agreement with Suppliers and Determine Retail Selling Prices - Contribute in devise a pricing strategy to ensure that product prices are set to compete with similar business models and are moderated on items with scope to reach higher margins - Conducts partnerships with key brands in order to create a product segment or group which guarantees customer loyalty - Discuss promotional theme, dates, point of sale materials, achieving best deals from suppliers - Prepares Merchandising Plans (Planogram) - Production of merchandising plans (Plan-o-grams) for each product category by each display option. Includes providing guidelines to subordinates on positioning according to margin requirements - Analyze Profitability (Category Management) - Ensure to achieve the C-Store targets, obtaining and exceeding margins, generate reports for sales/margin/gross profit comparison over last year and analyze performance of each category - Assist Franchise team for Convenience Store operations
To provide administration and support for Emarat network infrastructure, ensures stability and performance of the network with the capacity of handling current and future business requirements to meet desired quality standards in accordance with EMARAT’s policies and processes: - Configures, Installs, monitors and maintains Wide Area Network Connections to all terminals and remote offices to achieve maximum availability and performance in support of Emarat’s business requirements - Liaises with System and Network Head for future network plans capacity and performance. Develops the infrastructure with the capability of handling Emarat current and future business requirements. Prepare RFP, liaise with vendors and evaluate proposals - Executes, control and closure of assigned projects within scope and specified timeframe- Prepares budget projections related to the enhancements and additions to network infrastructure- Prepares operational procedures related to network connectivity, network log checking, equipment monitoring and access- Prepares documents for all network infrastructure components- Trains and provides assistance to IT operations staff in matters relating to network implementations